General Terms and Conditions
1.1 VanOlde B.V. (hereafter: “vanOlde”) is a limited liability company under the laws of the Netherlands with its official seat in Amsterdam and registered in the Chamber of Commerce as a provider of Dutch tax services.
1.2 All legal relationships (whether contractual or non-contractual) between vanOlde and its clients shall be subject to these General Terms and Conditions.
1.3 All of vanOlde’s services are provided by vanOlde as the sole contracting party. Articles 7:404 and 7:407 subsection 2 of the Netherlands Civil Code shall not be applicable.
1.4 All of vanOlde’s services are rendered exclusively for the benefit of the client that contracted the relevant services. Deliverables of vanOlde’s services (such as tax advice) may not be disclosed to any person (other than client’s auditor and legal advisor) without vanOlde’s prior written consent.
1.5 VanOlde’s services will be limited to matters of Dutch law as in force at the time the relevant services are provided, and should be construed accordingly.
1.6 These General Terms and Conditions may also be invoked by persons directly or indirectly affiliated with vanOlde (including vanOlde’s direct or indirect shareholders, directors, employees and persons that are involved in the provision of services by vanOlde).
1.7 VanOlde may engage subcontractors (other than affiliated persons as referred to in clause 1.6). VanOlde shall inform the client if a subcontractor is involved and shall be authorized to engage such subcontractor on behalf of the client and to accept on behalf of the client the terms and conditions (including limitations of liability) stipulated by such subcontractor.
1.8 VanOlde may amend these General Terms and Conditions from time to time. The amended General Terms and Conditions shall apply to all services contracted on or after the date of publication of the same on vanOlde’s website (www.vanolde.com).
1.9 The client and vanOlde may each terminate the engagement at any time by giving written notice.
2. Reporting obligations
2.1 Pursuant to the Dutch Act on Prevention of Money Laundering and Terrorist Financing, vanOlde is obliged to establish the identity of the client, of the client’s legal representative(s) and of the client’s ultimate beneficial owner(s) and to notify the competent authorities of any unusual transactions as referred to in the relevant Act.
2.2 Based on the mandatory disclosure rules (pursuant to Council Directive (EU) 2018/822), tax advisors are obliged to disclose information regarding certain types of tax advice with a cross-border dimension (including certain proposed structures) to the competent authorities. We will at all times comply with these disclosure rules based on our own professional assessment of the reporting obligation.
2.3 VanOlde shall terminate an engagement with a client with immediate effect in case vanOlde determines that providing its services may contravene any law, regulation or professional rule.
3. Terms of payment
3.1 Except as agreed otherwise, vanOlde’s fees are calculated on the basis of its hourly rates and time spent. Fees, expenses and other charges are quoted exclusive of VAT and any other taxes, duties or levies.
3.2 VanOlde sets its hourly rates based on the experience and expertise of the advisors performing the work. VanOlde may adjust its hourly rates from time to time (and such adjustments normally take effect as of 1 January each calendar year and in case of promotions).
3.3 Expenses incurred by vanOlde (including travel expenses and fees charged to vanOlde by a subcontractor as referred to in clause 1.7) will be for the client’s account.
3.4 VanOlde normally issues invoices on a monthly basis. VanOlde’s invoices include a specification of the services performed.
3.5 Payment must be made by transfer to the bank account stated on the invoice within thirty (30) calendar days of the invoice date.
3.6 VanOlde may suspend its services in case an invoice remains unpaid for 60 days or more.
4.1 Any liability of vanOlde and any affiliated person as referred to in clause 1.6 shall be limited to the amount paid out in relation to the relevant matter under vanOlde’s professional liability insurance policy, increased by the amount of the deductible that is not for the account of the insurers under the insurance policy terms and conditions.
4.2 If, for whatever reason, no monies are paid out under vanOlde’s insurance policy, any liability of vanOlde shall be limited to twice the amount of fees invoiced by vanOlde in the relevant matter.
4.3 VanOlde shall not be liable to third parties for any services provided. The client shall indemnify and hold harmless vanOlde and affiliated persons as referred to in clause 1.6 for any third party claim related to the provision of services by or on behalf of vanOlde.
4.4 VanOlde shall not be liable for any damages caused by any act or omission of subcontractors as referred to in clause 1.7, except if such damages arise from gross negligence or willful misconduct of vanOlde. VanOlde will only engage subcontractors that have a professional insurance liability.
4.5 Any claim in relation to vanOlde’s services shall lapse six calendar months after the client became aware, or should reasonably have become aware, of the potential existence of any of the damages giving rise to the relevant claim.
5. Applicable law & jurisdiction
5.1 All legal relationships (whether contractual or non-contractual) between vanOlde and any of its clients shall be governed by the laws of the Netherlands.
5.2 The court in Amsterdam shall be exclusively competent to hear any dispute (whether contractual or non-contractual) between a client and vanOlde.